How Do Businesses Pay For Employee Travel Expenses?

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How Do Businesses Pay For Employee Travel Expenses?

CFO Tech Outlook | Tuesday, December 24, 2019

Company credit cards, cash, and per diem are three ways companies pay employee travel expenses.

FREMONT, CA: Business trips are widespread in many fields. In many cases, the expenses incurred are paid by the company, but not always. If the workforce has to bear the travel costs themselves according to the agreement, they can declare them as deductible in their tax return. To ensure the process runs smoothly, one has to document everything on a travel expense report.

Ways Employers Pay For Employee Travel Expenses

Employees should be familiar with their company’s business travel policy to know when they will get reimbursed. There are three ways that businesses pay employee travel expenses.

Company Credit Cards 

Company credit cards are often given to workers who have to travel frequently. They can pay for everything business-related on the card and for situations that need cash (snacks and tips). Additionally, employees can note them down in the travel expense report. Paying directly with the credit card can save the staff a lot of trouble as they will not have to use their cash before being reimbursed.Top Travel Expense Management Solution Companies


If the business prefers cash, the worker will have to fill out a travel expense report, citing everything they have spent their money on. Receipts are necessary, and often justification is required for each expense. Conversely, significant expenses like flights or accommodations are just about always paid for by the company on the business’s credit card. It would be wrong to expect the worker to fork out money, even if they are getting compensated afterward.

Per Diem

Per Diem is a kind of daily allowance that the worker is given to pay for their expenses. The employees get to choose how to spend the money. Besides, if there is any leftover after the business trip, the employee is generally allowed to keep. The allowance is not anticipated to cover all expenditures since the more significant amounts like lodging are often already paid for by the business. Besides, with this method, one does not have to show any cost receipts.

See also: Top Payment and Card Solution Companies

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