xSuite Group - Accounts Payable Solutions/Service Company

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xSuite Group: AI-Powered P2P Processes

Danny Schaarmann, President and CEO, xSuite North America, xSuite GroupDanny Schaarmann, President and CEO, xSuite North America
Procure-to-pay (P2P) and accounts payable (AP) processes involve multiple people and departments of an organization. With these complexities, businesses that still depend on manual and paperbased alternatives for their operations face a multitude of inefficiencies. To elucidate, procurement and AP functions are typically handled by two distinct departments, each with its own processes, policies, and systems. This leads to unreliable access to information across the P2P cycle, ultimately leaving windows open for potential error. Additionally, the pandemic has driven businesses into a bout of turmoil. With the rapid transition to remote work, it has become a challenge for many organizations to ensure on-time invoice processing, approval, and payment while also managing supplier relationships. To this end, the automation of AP and P2P processes is no longer an option—it has become a necessity.

Enter xSuite Group.

Established in 1994, xSuite is a top innovator in SAP-based P2P workflows, providing software and implementing solutions for over 1,200 clients. Forging years of experience with state-of-theart technology and an in-depth understanding of numerous industries and processes, the company has become a trusted partner in modernizing AP systems and, more specifically, automating paper-based processes. With over 100 million invoices processed in over 60 countries, xSuite increases data accuracy and mitigates risk for its clients. “Most of our customers are SAP users. We work with the knowledge that any company using SAP today needsa partner that has real insight into the intricacies of business process automation. Every xSuite team member has extensive experience in navigatingSAP landscapes. That’s why clients rely on us for even their most complex challenges,” says Danny Schaarmann, President and CEO of xSuite North America.

xSuite assists with numerous processes from documents entering the company’s system to clearing bills or completing payments. When a client receives an invoice or an employee creates a purchase requisition, xSuite’s solutions automatically convert relevant data into usable vectors, trigger the verification task, and route information to SAP. The solution also initiates automated approval and release workflows for incoming documents.


We have successfully delivered over 1,200 projects thereby building a great understanding of different industries and business processes based on day-to-day experiences

This is possible with xSuite’s state-of-the-art document extraction tools, high recognition capabilities, and easily changeable rule sets. Its solutions also store document images in SAP ArchiveLink, ensuring compliance and security. xSuite also eliminates the burden of manual data entry by using intelligent components such as OCR and ICR capturing. Catalog integration for the procurement department minimizes data entry and enables employees to focus on matters that demand their attention. This includes checking the quantity and accuracy of invoices during the approval and clearance steps. “We always try to eliminate as many manual aspects of work as possible, and to minimize labor-intensive tasks through machine learning and other such technologies,” says Schaarmann.

One of xSuite’s clients is the American company Dole Packaged Foods, which approached xSuite because they needed to simplify and standardize their AP processes. Transparency was lacking, and invoices were getting lost. xSuite’s best practices for AP automation bridged locations with different technologies and distributed, non-integrated systems. Thanks to RPA and the increased efficiency at Dole, employees now require 60% less time to process an invoice.

Dole is just one of the many xSuite clients that have realized the benefits of digital workflows at numerous remote locations. The pandemic, which brought out the liabilities that antiquated operational practicesplace onhealthy corporate existence, simultaneously demonstratedto xSuite customers numerous unexpected benefits that up-to-the-minute digitalization offers. In the sudden geographic dispersal of workplaces, solutions installed with the aimtomerely accelerate invoice processing suddenly became a source of employee satisfaction, a medium for streamlined contact, and a basis for operational profitability.

With offices in the U.S., Europe, and Asia, experience across industries, over 90 consultants, and multiple SAP certifications to boot, xSuite offers the expert knowledge in P2P and AP automation that makes the difference in transforming digital landscapes.

“We know that the difficulties of P2P or AP processes are not the same in every industry, and by having successfully delivered over 1,200 projects, we’ve developed a deep understanding of different industries and business processes based on day-to-day experience,” concludes Schaarmann.

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xSuite Group

Company
xSuite Group

Headquarters
Southborough, MA

Management
Danny Schaarmann, President and CEO, xSuite North America

Description
Established in 1994, xSuite is a top innovator in SAP-based P2P workflows, providing software and implementing solutions for over 1,200 clients. Forging years of experience with state-of-the-art technology and an in-depth understanding of numerous industries and processes, the company has become a trusted partner in modernizing AP systems and, more specifically, automating paper-based processes. With over 100 million invoices processed in over 60 countries, xSuite increases data accuracy and mitigates risk for its clients.xSuiteassists with numerous processes from documents entering the company’s system to clearing bills or completing payments. When a client receives an invoice or an employee creates a purchase requisition, xSuite’s solutions automatically convert relevant data into usable vectors, trigger the verification task, and route information to SAP