What are the Advantages of Automating the Accounts Payable Process?

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What are the Advantages of Automating the Accounts Payable Process?

Sarah Dawson, CFO Tech Outlook | Wednesday, February 03, 2021

Change is difficult, but the reality is that there are sufficient, compelling, cost-justifiable reasons to automate, especially when it comes to accounts payable.

FREMONT, CA: Although organizations might have survived using manual, error-prone, and inefficient AP processes in the past, it might be a time to take a closer look at accounts payable automation benefits and how they can empower the finance team to work smart and not harder. However, it is a non-deniable fact that a digital world requires unique digital throughout digital overhauling across different departments. Thus, having the best process in place can boost the growth potential and give the organizations an incredible competitive advantage.

Here are some benefits of automation in the accounts payable process.

Top 10 Accounts Payable and Receivable Solution Companies in APAC - 2019Improving Accuracy and Reducing Errors

With manual calculations, data entry, and different kinds of communications come from several departments; as a result, there is always room for mistakes. From losing documents to paying the wrong amount, process errors can occur at any time, for reasons that may not be easy to isolate and eliminate. However, ineffective communication is an area in which costly workplace failures can occur. Having reliable software that validates data entry and identifies exceptions along the way might be the solution to help in continuously improving and ultimately leaving the competition at bay. By automating the accounts payable, the system will recognize inconsistencies and provide unhindered communication by granting all parties digital access to files. 

Monitoring Compliance and Increasing Process Control

Adhering to the compliance regulations and building trackable audit trails makes accounting teams essential to a company's success. Without the right systems to rigidly control processes and data, there is a chance for details to slip through the cracks. Having an automated system to limit the users to authorized functions, meanwhile ensuring invalid invoices get flagged and reported is crucial for anyone who aims to pull ahead of the competition.

Enhancing Customer Satisfaction

Sometimes issues such as delays, errors, and so on might occur in accounts payable that keeps internal and external customers from being completely satisfied. AP is a strategic asset to the internal customers, but it might not be the case if exceptions lead to duplicate payments that increase costs. These discrepancies are where an automated AP system can work its magic, leading to timely operations and enhanced relationships with vendors thanks to an increase in speed and control.

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