Importance of Automating AR and AP

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Importance of Automating AR and AP

Sarah Dawson, CFO Tech Outlook | Friday, April 23, 2021

Firms realize the inefficiency of manually processing invoices. They have started investing in AP automation solutions to optimize gathering information, leveraging automated payment approvals within their departments to cut down the processing time and cost.

FREMONT, CA: While handling a business can be an expensive task in itself, not having the right system to manage cash flow can make it even more cost-intensive, particularly when a business is facing a crisis. If the business has been in the market for a little while, then firms probably know that improper cash management can impact business workflows. But properly handling cash flow is time-consuming. Firms need the potential to track all the transactions in the organization. Firms require complete visibility into spending, from gathering the data needed to start payment. Here is how to ensure smooth functioning of the operations that decide cash flow by automating AR and AP functions.

Top 10 Accounts Payable and Receivable Consulting/Service Companies in Europe - 2020When firms send an estimate to a customer, and the customer approves it, firms can request an advance payment before firms begin working on that project. This is a way to keep cash flowing in, but if firms have various customers in the retainer stage simultaneously, it gets complex to track the retainer payments and keep them connected with the right estimates. An automated system can seamlessly convert customer-approved estimates to retainer invoices, subtract the retainer amount for future invoices, and send the retainer invoices to the customers.

When firms set up automated payment reminders, customize the message's wording to make sure that it's friendly, polite, and consistent with the company's communication style. Decide when firms would like the messages to be sent, whether it is the number of days before the due date or after the due date has passed without a payment. Most likely, the customers are just forgetful and will appreciate the reminder, especially if firms make it seamless for them to pay by including a payment link.

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